To:

Members, Board of Education

From:

Maurice O. Green, Superintendent
Leo Bobadilla, Chief Operations Officer
Andrew LaRowe, Exec. Director for Construction and Facilities Management

Date:

May 7, 2010

RE:

Approval of Permanent Drainage and Temporary Construction Easements – Aycock Middle

The city of Greensboro has prioritized and approved a $50,000 storm sewer project designed to mitigate ongoing storm drainage issues on the Cypress St. corner of the Aycock Middle School campus (see Exhibit A). The city plans to install a new pipe closer to Cypress St. and remove as much of the original storm sewer pipe at this location as possible without affecting the large trees on the Aycock Middle School campus. The existing piping that cannot be removed will be filled in and covered so as not to adversely affect the tree roots in that area. The drainage piping in this area of the Aycock Middle School campus serves both the school side yard next to Cypress St. and street run-off. The two drains that are currently located in the school yard will be redirected to the newly installed drainage pipe (see Exhibit B).

The city assures GCS that any area disturbed by construction will be returned as nearly as possible to its present condition. City staff will also work with Aycock Middle School staff to maintain access into the campus driveway on Cypress St. It is the city’s intent to do the storm sewer construction during the summer break in order to minimize disruption to school activities.

In order to complete this work, the city of Greensboro is asking that the board of education grant a 5,658 square foot permanent drainage easement and a 12,986 square foot temporary construction easement on this corner of the campus. A permanent drainage easement is necessary, as the city did not acquire an easement from the Greensboro City Schools when the original storm drain and piping were installed (see Exhibit C).

GCS maintenance, the Aycock Middle School principal and GCS legal counsel have reviewed this packet of materials.

RECOMMENDATION: The administration recommends that the board approve the permanent drainage easement and temporary construction easement as requested by the city of Greensboro affecting the Aycock Middle School campus and authorize the board chairman to execute and deliver an appropriate Deed of Easement to be prepared by GCS legal counsel. 

Attachment(s):

• Attachment - Exhibit A, B & C