| I. Call to Order
At the meeting of June 14, 2011, Chairman Duncan will call the meeting to order. II. Closed Session
At the meeting of June 14, 2011, the board will address business requiring a closed session. III. Pledge of Allegiance and Moment of Silence
At the meeting of June 14, 2011, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence. IV. Recognitions
A. GCS Employee of the Month for June 2011
At the meeting of June 14, 2011, the board will recognize Mary Kay Grubb, life skills teacher at Bessemer Elementary, as the June 2011 Employee of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. B. GCS Volunteer of the Month for June 2011
At the meeting of June 14, 2011, the board will recognize Thurman Haynes, a volunteer at Haynes-Inman Education Center, as the June 2011 Volunteer of the Month. If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. C. Spring Sports State Champions and Coaches Awards and Honors
At the meeting of June 14, 2011, the board will recognize the spring sports state champions as well as coaches awards and honors. If you have any questions regarding this item, please contact Leigh Hebbard, district athletic director, at 370-8388, prior to the meeting.
D. 2010-11 Outgoing/Incoming Officers of Guilford County Association of Educators
At the meeting of June 14, 2011, the board will recognize the outgoing and newly elected board of Guilford County Association of Educators (GCAE). If you have any questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting. V. Public Comments
At the meeting of June 14, 2011, Chairman Duncan will call on members of the public who have requested an opportunity to address the board. VI. Approval of Agenda
At the meeting of June 14, 2011, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting. VII. Consent Agenda
A. Meeting Minutes
At the meeting of June 14, 2011, the minutes of the April 28, 2011 regular meeting will be presented for approval. If you have questions or suggested revisions, please contact Loraine Little at 370-8992, prior to the meeting. B. Personnel Reports (Revised)
At the meeting of June 14, 2011, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8340, prior to the meeting. C. Application for State/Federal Funding of Career and Technical Education
At the meeting of June 14, 2011, the consent agenda includes a recommendation to approve the application for state/federal funding of Career and Technical Education (CTE) programs for the fiscal year 2011-12. In the improvement plan, data for Performance Indicators 1-8 will be populated in the plan by the Department of Public Instruction after CTE end-of-year post-test assessments, and other end-of-year information has been uploaded to the state by local school districts. Local school districts are required to submit their approved plans to the state by June 30, 2011. If you have questions regarding this item, please contact Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293 or Bob Gantt, director of college tech prep/career and technical education, at 370-8357.
D. Designation of Official Depositories and Appointment of School Treasurers for 2010-11
At the meeting of June 14, 2011, the consent agenda includes a recommendation that the board approve the official depositories and treasurers for 2010-11. North Carolina General Statute (NCGS) 115C-444 requires boards of education to designate the official depositories for all funds of the school district including the accounts in the individual schools. In addition, NCGS 115C-448 requires boards of education to appoint a treasurer for each school within the administrative unit. If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting. E. 2011-12 Insurance Coverage
At the meeting of June 14, 2011, the consent agenda includes a recommendation to approve the following lines of insurance coverage for fiscal year 2011-12: General Liability, Garage Liability, Law Enforcement, Errors & Omissions, Auto & Garage Keeper, High School Catastrophic, Middle School Catastrophic, Student Athletic, Student Accident, Excess Worker’s Comp & Employer’s Liability and Property Insurance. If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting. F. Activity Bus Replacement
At the meeting of June 14, 2011, the consent agenda includes a recommendation that (a) the board approve reserving $545,094 in fund balance in the General Fund for the fiscal year ending June 30, 2011 for the purchase of activity buses and (b) authorize staff to appear before the Guilford County Board of Commissioners to request approval to transfer these funds to the capital outlay fund. If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting. G. 2011-12 Title I Application
At the meeting of June 14, 2011, the consent agenda includes a recommendation that the board authorize the superintendent to sign and file the 2011-12 Title I application. As required by No Child Left Behind legislation, the local education agency is required to submit a North Carolina Title I application on an annual basis in order to receive these federal funds. The Title I application outlines the district and individual Title I school plans that have been developed based on the identified needs of students to be served. If you have questions regarding this item, please contact Barbara Zwadyk, chief curriculum & organizational development officer, at 335-3293 or Erik Naglee, director of Title I, at 370-2368, prior to the meeting. H. School Nutrition Services – Contract for Milk
At the meeting of June 14, 2011, the consent agenda includes a recommendation to award a milk contract for the 2011-12 school year to Land–O-Sun Dairies dba Pet Dairy, Chester, VA in the amount of $2,341,712.50. Two bids were received on May 5, 2011 with Land–O-Sun Dairies dba Pet Dairy submitting the lowest responsive, responsible bid. If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting. I. School Nutrition Services – Contract for Bread
At the meeting of June 14, 2011, the consent agenda includes a recommendation to award a contract for fresh bread for the 2011-12 school year to Flowers Baking Company of Jamestown, LLC, Jamestown, NC in the amount of $174,160. Two bids were received on May 5, 2011. The bid was structured so that the bid could be awarded in whole to a single bidder or in part to multiple bidders. Flowers Baking Company of Jamestown, LLC submitted the lowest responsive, responsible bid of $204,160. However, given that neither bidder met specifications for one of the requested items (sub rolls), staff recommends accepting an adjusted Fresh Bread bid amount of $174,160 which excludes the sub rolls and to include the frozen sub rolls in a bid for US Food Service that staff will bring to the Board for approval consideration on June 30, 2011. If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting. J. School Nutrition Services – Contract for Produce
At the meeting of June 14, 2011, the consent agenda includes a recommendation to exercise the option to renew the contract with Foster Caviness, Inc., Greensboro, NC, for produce for the 2011-2012 school year. On June 19, 2009, the board approved a contract with Foster Caviness, Inc. for produce for School Nutrition Services. The bid included an option to extend the bid for up to four additional years. On June 4, 2010, the board exercised its first option to renew the contract for the 2010-11 school year. Based on excellent performance and Foster Caviness, Inc.’s continued compliance with all contract terms and specifications, we are requesting to exercise our option to extend the contract for the 2011-12 school year. The estimated value of the contract for the 2011-12 school year is $480,795 (estimate is based on prior year’s utilization and consumption as well as future menu planning). If you have questions regarding this item, please contact John Mann, purchasing officer, at 370-3238, prior to the meeting. K. Drainage Easement Plat, Jamestown Middle School Campus
At the meeting of June 14, 2011, the consent agenda includes a recommendation to authorize the board chairman to sign a drainage easement plat affecting the Jamestown Middle School campus. The recommendation also includes authorization for either the board chairman or the GCS chief operations officer to sign on behalf of the board (without specific plat review and approval but after plat approval by GCS counsel) future plats of a similar nature for future GCS construction projects. The Town of Jamestown is requiring a grant of permanent drainage easements surrounding drainage areas and wet detention ponds which have been constructed per the project’s approved site plan. These drainage areas and wet detention ponds have been constructed in accordance with the specifications of the Town of Jamestown’s Land Development Ordinance, and they provide a means for site water run-off to be captured and filtered before leaving the school campus area. If you have questions regarding this item, please contact Andy LaRowe, chief operations officer, at 370-3482, prior to the meeting. L. Three Duke Energy Carolinas Right-of-Way Agreements, Ragsdale High School and Autism Wing
At the meeting of June 14, 2001, the consent agenda includes a recommendation to approve the execution and delivery of three Duke Energy Carolinas right-of way agreements granting the requested rights-of-way affecting Ragsdale High School and Autism Wing campus. Duke Energy Carolinas has requested the rights-of-way for the purpose of rerouting existing underground and overhead wiring to serve Ragsdale High School and the new Autism Wing. This electrical service rerouting will enable continued electrical service to the football field, new mechanical room and to the new addition to the former Jamestown Middle School. Each right-of-way agreement provides for both the installation of overhead and underground electrical lines. The requested rights-of-way for all underground wiring would have a width of 10 feet on each side of a centerline. The requested rights-of-way for all overhead wiring would have a width of 15 feet on each side of a centerline. The location of the wiring would be determined by the centerline of the electrical facilities to be installed, as shown on the attached diagrams. If you have questions regarding this item, please contact Andy LaRowe, chief operations officer, at 370-3482, prior to the meeting. M. Qualified School Construction Bond (QSCB) Northeast Middle School HVAC Upgrades Project
At the meeting of June 14, 2011, the consent agenda includes a recommendation to reject all bids based on the budgetary constraints and re-bidding the mechanical (HVAC) upgrades to Northeast Middle School. Three bids were received on June 2, 2011. J. Wayne Poole, Inc. submitted the lowest responsible, responsive bid of $2,003,000. However, this bid amount was over the Construction Contract Award Price (CCAP) of $1,144,580. At the recommendation of the engineer, and as allowed under the provisions of the N.C. Gen. Stat. § 143-129(b), the administration deems re-bidding this project to be in the best interest of the district. The engineer has revised the project scope to bring the costs within the available funds. If you have questions regarding this item, please contact Andy LaRowe, chief operations officer, at 370-3482, prior to the meeting. VIII. Staff Reports
A. Continued 2011-12 Budget Discussion
At the meeting of June 14, 2011, Sharon Ozment, chief financial officer, will lead the board in a continued discussion regarding the 2011-12 budget. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting. B. Construction Update
At the meeting of June 14, 2011, Andy LaRowe, chief operations officer, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting. - Contractual Agreement with Stroupe Inc. for the Alderman Elementary Roof Replacement/Repair
At the meeting of June 14, 2011, Andy LaRowe, chief operations officer, will present to the board a recommendation to reject the bid submitted by Baker Roofing of Greensboro and to award a contract to Stroupe Inc. for the roof replacement/repairs for Alderman Elementary School in the amount of $344,985. If you have questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting. - Contractual Agreement with Lomax Construction for Grimsley High School Track and Athletic Improvements at Jamison Stadium
At the meeting of June 14, 2011, Andy LaRowe, chief operations officer, will present to the board a recommendation to award a contract to Lomax Builders for the Grimsley High School track and improvements to Jamison Stadium in the amount of $1,237,365. If you have questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting. - Contractual Agreement with Kearey Builders for the Simeon Stadium Athletic Improvements
At the meeting of June 14, 2011, Andy LaRowe, chief operations officer, will present to the board a recommendation to award a contract to Kearey Builders for the Simeon Stadium athletic improvements in the amount of $1,158,600. If you have questions regarding this item, please contact Mr. LaRowe at 370-3482, prior to the meeting. IX. Board Discussion
Nomination of the GTCC Board of Trustees
At the meeting of June 14, 2011, Chairman Duncan will lead the board in a discussion regarding approval of the nomination to the Guilford Technical Community College (GTCC) Board of Trustees. This item was deferred from the May 26, 2011 meeting. If you have any questions regarding this nomination, please contact Chairman Duncan at 378-5315, prior to the meeting. X. Reports from the Superintendent, if needed
At the meeting of June 14, 2011, Superintendent Green will share information about the district, should there be any to be reported. XI. Reports from the Chairman, if needed
At the meeting of June 14, 2011, Chairman Duncan will share reports of the board’s activities, should there be any to be reported. XII. Board Comments
At the meeting of June 14, 2011, board members will each be allowed two minutes to make remarks, as they deem appropriate. XIII. Closed Session
At the meeting of June 14, 2011, the board will address business requiring a closed session. XIV. Adjournment |
